GRID Contracts is one register for every agreement your municipality signs. It tracks start, end and renewal dates, sends reminders well before anything expires, and links each agreement back to the council decision that approved it.
| Agreement | Department | Days left | Status |
|---|---|---|---|
| Waste collection agreement | Public Works | 214 d | |
| Recreation facility lease | Recreation | 95 d | |
| Snow removal services | Public Works | 34 d | |
| Planning consultant retainer | Planning | 181 d | |
| Office equipment lease | Administration | 62 d | |
| Audit services engagement | Finance | 128 d |
Each department keeps its own list, if it keeps one at all. Nobody has the full picture.
An agreement quietly renews on terms nobody reviewed, or lapses when the service is still needed.
Notice periods pass without anyone noticing until it is too late to negotiate.
When someone asks who approved an agreement, finding the resolution means digging through old minutes.
Every agreement from every department goes into one register, with the original document attached.
A standard set of fields, designed with a working municipal clerk, so every agreement is recorded the same way.
The assigned owner and the clerk get reminders 6 months, 3 months and 30 days before expiry, and on the day it expires.
Every contract, lease and service agreement in one searchable place.
Reminders at 6 months, 3 months and 30 days out, plus on the expiry date.
Each agreement links to the authorizing bylaw or resolution in GRID Archive.
Green, yellow and red at a glance, so the urgent ones never hide.
Public Works, Recreation, Planning, Administration and Finance each see their own list.
Mark what can be shared and what stays internal.
The register was designed with a working city clerk, so it answers the questions staff and council actually ask. A few of the highlights (the ones in blue are calculated for you):
GRID Contracts and GRID Archive work together. An agreement in the register links straight to the motion or bylaw that authorized it, so the answer to “when did council approve this?” is one click away.
Running a local business? The same register works for supplier agreements, leases and service contracts. Smarter tools. Stronger communities.
Your signed documents remain the official record. GRID Contracts tracks them; it does not replace them.
Department filters keep each team focused on its own agreements, while the clerk sees the full register.
Built in Saskatchewan by a sitting city councillor, for the people who keep municipalities running.
Prairie towns were built around the grain elevator: one tall, practical structure the whole community relied on. GRID is built the same way. One platform, eight modules, each one solving a real problem municipalities and local businesses deal with every week.
People. Process. Potential. · Small towns build big tomorrows. · Simplify today. Stronger tomorrow.
A short, practical walkthrough with Marshall. Bring the agreement you’re most worried about and we’ll show you how GRID Contracts tracks it.
Are you on the GRID?