01
Hours to find one decision
Staff open file after file looking for a past motion, if it can be found at all.
GRID Archive // module_01
Every motion. Every decision. Found in seconds.
GRID Archive is AI search for your council records. It reads your minutes, agendas and bylaws, pulls out every motion, decision and action item, and lets staff and council ask questions in plain language. Every answer links back to the source document.
5,261Motions tracked
2,357Key decisions
<3sSearch response
grid://archive/search
Example · illustrative data
1
That council approve a three-year waste collection agreement and authorize administration to sign it.
Moved: Councillor A · Seconded: Councillor B · Carried ·2
Execute the agreement and report back to council on the collection schedule.
Linked to motion [1] ·3
Section on collection schedules and cart requirements referenced in the agreement.
Bylaw text ·Council approved a three-year waste collection agreement on March 14 [1]. Administration was directed to sign it and report back [2].
Example only. Not real council records.
The problem
Your council's history is public. It's just buried.
Years of decisions sit in PDF after PDF. The records exist. Finding the one you need, when you need it, is the hard part.
02
Knowledge walks out the door
When a long-time clerk retires, much of the history lives in their memory, not in a system.
03
Stuck mid-debate
Council is discussing an issue and nobody can pull up what was decided on it a few years ago.
04
Slow answers to residents
A resident asks about a past agreement or bylaw. Staff dig. Sometimes they find it.
How it works
From a stack of PDFs to connected answers.
- 01
Bring in your records
We bring in your published council records, along with your bylaws. Your originals stay where they are.
- 02
AI reads every document
Each document is analyzed and its motions, decisions, action items, attendees and a summary are pulled out and indexed. No manual tagging.
- 03
Search or just ask
Search by keyword, topic, motion or name, or ask a question about any document. Every result links back to the source record.
One meeting, structuredExample
What you can ask
Ask it like you'd ask a colleague.
The kinds of questions clerks, managers and councillors ask every week, answered with the motion, the vote and the source.
Clerk
"Find the waste collection agreement."
The agreement, the motion that approved it, who moved and seconded it, and the action item that followed.
Manager
"What has council decided about the recreation centre?"
Every related motion and direction, pulled together across years of meetings.
Councillor, mid-meeting
"When did we approve the boundary agreement?"
Date, motion, who voted and the outcome, without calling a recess to go looking.
Administration
"Find every resolution related to development levies."
Every related document surfaced across all years on file, not just the ones someone remembers.
Full-text search
Search every document, every year, every meeting by keyword, topic, motion or name.
AI extraction
Motions, decisions and action items are pulled from each document and indexed automatically.
Ask a document
Open any document and ask a direct question about it. Get the answer in seconds.
Source links
Every result links back to the original record, so you can check the official version in one click.
Filters that fit council
Narrow by meeting type, date range or topic, including committee meetings.
Honest with old scans
Poor scans are processed on a best-effort basis. Passages we can't read reliably are flagged, not guessed.
Questions above are illustrative examples of the kinds of searches GRID Archive handles.
Processed so far
Real records. Real volume.
Council records already processed through GRID Archive, and how fast you get an answer.
535Documents processed
5,261Motions tracked
2,357Key decisions
1,371Action items
347Bylaw provisions
<3sSearch response
736+Sask. municipalities it’s built for
7 daysNew minutes added within
Bill 43
Your records are going online. Make them usable.
Saskatchewan's Bill 43, The Municipalities Modernization and Red Tape Reduction Act, requires municipalities to post meeting minutes, financial statements and bylaws on a publicly available website, on a phased schedule.
Posting PDFs meets a deadline. GRID Archive is what makes those same records quick to search for your staff and council, so the next question about a past decision takes seconds instead of an afternoon.
GRID Archive is a search tool, not a compliance service. It helps you use the records you publish. Confirm your own Bill 43 obligations with your administrator or the Ministry of Government Relations.
May 14, 2026
Bill 43 receives Royal Assent. Most amendments take effect.
Sept 1, 2027
Online posting of meeting minutes and financial statements comes into force.
Sept 1, 2028
Online posting of bylaws currently in force comes into force.
Your records
Your records stay yours.
Originals stay with you
Your original documents remain the official record. GRID Archive is a searchable copy that links back to them.
Your archive, your login
Each municipality's archive is kept separate, behind its own login, for staff and council reference.
Kept current
New minutes are added within 7 days of being published.
Flagged, not guessed
When a scan can't be read reliably, the passage is flagged so nobody relies on a guess.
Easy to leave
If service ends, you have 60 days to export your Archive data.
Built here
Built in Saskatchewan by a sitting city councillor, for the people who keep municipalities running.
The GRID family
Rooted in our past. Built for what’s next.
- GRID ArchiveBuilt and working, now taking first customers.
- GRID ContractsActive development.
- GRID AuditWorking tool, report getting a refresh.
- GRID TrainLevels 0–1 ready for municipalities, Level 0 for small business, more levels on the way.
- GRID DigitizeDiscovery complete. Scanning incoming.
- GRID TranslateProof of concept delivered.
- GRID BylawsRegional harmonization underway.
- GRID ConsultingPractical AI, from understanding to implementation. Now booking.
Prairie towns were built around the grain elevator: one tall, practical structure the whole community relied on. GRID is built the same way. One platform, eight modules, each one solving a real problem municipalities and local businesses deal with every week.
Docs to decisions
Stronger communities
Compliance made simple
Data that drives change
People. Process. Potential. · Small towns build big tomorrows. · Simplify today. Stronger tomorrow.
Book a walkthrough
See your own council's records in GRID Archive.
A short, practical walkthrough with Marshall. Bring a question you've had trouble answering and we'll show you how GRID Archive finds it.